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Special Features

Sage Fund Accounting has numerous built in entry tools to assist you in making accurate entries quickly. Memorize or recall specific documents, automatically recur documents, hot keys to copy data into single or multiple cells, and copy or reverse full sessions to name a few. These tools or special features are available across all modules of the software. Along with the entry assistant tools there are many additional special features that make Sage Fund Accounting one of the most recommended. Sage Fund Accounting has received a 2010 Campbell Award based on the product being one of the most recommended by U.S. nonprofit accounting customers.

Paperless Attachments
Speed and ease of retrieval is the number one factor why paperless information is becoming important today. Lack of space for bulky files and cost of material resources is also driving the change to paperless record keeping. It is becoming more import in today’s business world to put your hands on a document without calling for a file.

Sage Fund Accounting provides paperless ability right out of the box. This feature allows you to attach scanned supporting documents to entries in the software. No additional add-ons are required. Set up the location of the files to store the electronic information by categories such as accounts payable invoices or journal entries and you are ready to scan, attach and store. The system creates an encrypted copy of the source file and saves it in the location set up in Sage Fund Accounting. An encrypted document can only be viewed using Sage Fund Accounting and its security settings. If you already have a secure location for your scanned documents the software can store the link to the document rather than an encrypted copy of the document leaving the source file intact.

User Defined Fields
Sage has provided many data fields normally used by a wide number and range of organizations for each level of information. Additional fields for specific information that your organization has to record can be created. These user defined fields allows each organization to make sure the information they need to operate is contained within the accounting package.

User defined fields can be established to track and report information on vendors, customers, account segments, employees as well as information specific to transaction entries. They are set up with specific characteristics chosen when established that determine how the user defined field is maintained and displays in reports. User defined fields with the same characteristics can be connected so that the information entered at a higher level (vendor information) can flow thru to a document at another level (accounts payable invoice) saving entry time and errors.

Distribution Codes
Distribution codes are used throughout the software to save entry time. They automatically distribute amounts across a predetermined combination of account segments. With the selection of one code an expense can be distributed across all the departments or programs of your organization. Distributions can be calculated by percents, units, specific amounts, or a combination of each. These codes can contain a single line or as many combinations as required.

Account Code Combinations
An additional level of control for data entry is provided with account code combinations. For example, using this feature of the software allows you to determine the attachment of a program to a specific department. Account code combinations limit data entry errors saving valuable time that was required for correcting entries.

Account Level Security
Use of the advanced security module limits exposure of specific information to the person responsible by automatically removing other programs or departments available for entry or reports. Each user is limited to view or enter information in the department or program they are assigned to.

Display Balances
Look up balances for specific documents with the ability to drill down to the actual entry. This feature makes checking on specific entry as quickly as you can say give me a minute to check into that. It is very useful when a vendor is on the phone asking about payment for a specific invoice. Drill down to verify the payment was cut and what the check number was. Display balances is available for vendors, customers, accounts, budgets, inventory and encumbrances giving you the information you need at your finger tips.

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